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Matching Procedure Invoices
The matching is done between Invoices, Credit Notes, Self Billing Invoices and Self Billing Credit Notes. It requires that ‘Expect Despatch Advice’, ‘Expect Receipt Advice’ , ‘Match Despatch Advice/Receipt Advice’ , ‘Expect Invoice’ , Expect Self Billing Invoice’ and ‘Match Invoice / Self Billing Invoice’ has been selected in the process configuration tab at the partner agreement. See Outbound Partner Agreement detail
The matching procedure links the Invoice lines to the Self Billing Invoice Lines by evaluating the match of the ASN and GRA lines referred in the message. The system tries to make an automatic match as soon as both Invoice and Self Billing Invoice lines have been found. The following values have to be equal if the match shall be a success; product id, quantity, purchase order, sales order, amounts and Currency. The Net, gross and tax amount is compared using a discrepancy which is defined in the process configuration. The match type is set to ‘Automatic match’ in case of success. If the automatic match is not a success, the reason will be written in the comment as a guide to the manual match and the match type is set to ‘No match’.
If the automatic matching is not a success, the user has to match manually. The user has to select which lines to match. Initially the lines selected for automatic matching is shown. As a help the user can filter which Invoice lines to be shown. The user is not able to change any information in the lines, only the comment can be update. All essential information that not is equal to the initially indicated line will be marked read in the screen. The ‘Matched by’ field is automatically updated by the login of the user performing the manual match and the match type is set to ‘Manual match’.
OK… – this button is used confirm that the selected lines shall be matched and that the match comment is relevant.
Cancel… – this button is used cancel the match.
The un-match function shows the matched lines and makes it possible for the user to un-match if previous matching operations not are correctly done. The match type is set to ‘Manual unmatch’.
The view match function shows the matched lines but the user is not able to change anything.
Match information is stored in the Analyzer for statistic purpose.
Matched messages are removed when time limit set up for background job is exceeded, see …… Bg job details