Inbound Delivery Detail

Expected Quantity – The total quantity of the delivery.

Production Time - Start time for production according to Production Lead Time, see Delivery Agreement Detail screen.

Shipment Time – The shipment time of the delivery. The square to the left of the field turns yellow if the delivery has not been shipped yet and the shipment time is in the past.

Receipt Time – The time you will receive the delivery (or the last part of it). The square to the left of the field turns yellow if the delivery has been shipped but not received, and the receipt time is in the past.

-   Additional rules (TOM flow only)

-    If Deviation Notification is used:

The demanded value compared with the delivery value.

The allowed deviation limit is defined on the selected properties screen.

The square to the left of the field in the Delivery Tab/Suggestion Tab turns into different colour:

Red if deviation > Selected Property value.

Yellow if deviation < Selected Property value.

Gray if deviation = 0.

If deviation notification for Quantity is used the selected property (ALLOWEDQUANTITYDEVIATION) in percentage is defined on the selected properties screen.

If deviation notification for Receipt Time/Shipment Time is used the selected property (ALLOWEDRECTIMEDEVIATION) in days is defined on the selected properties screen.

If deviation notification for Price is used the selected property (ALLOWEDPRICEDEVIATION) in percentage is defined on the selected properties screen.

-    If Post Delivery Reminder is used:

Selected Property (333) USEPOSTDELIVERYREMINDER is set to be true

Expect Despatch Advice is set to be true

The selected property POSTDELIVERYREMINDER_DAYSAFTERDELIVERY is used to define the number of days of the reminder after the delivery date.

The square to the left of the field Shipment Time turns red if the orders/deliveries are not delivered in the correct time (shipment time + selected property value)

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Init. Duration - The duration just before the reception of the delivery (initial duration).

Res. Duration - The duration just after the reception of the delivery (resulting duration).

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Delivery Unit Id - Packaging unit that is used during transportation. It is (if used) defined in the inbound delivery agreement.

Number of Delivery Units - Delivery Quantity converted into number of Delivery Units

Delivery Unit Quantity - Quantity per Delivery Unit (i.e. number of products that fit into one Delivery Unit)

Number of Multi Units - Delivery Quantity converted into number of Multi Units. It is (if used) defined in the inbound delivery agreement.

Multi Unit Quantity - Quantity per Multi Unit (i.e. number of products that fit into one Multi Unit)

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Shipments – The number of shipments belonging to this delivery that have been made until now.

Shipped – The quantity of goods belonging to this delivery that has been shipped until now.

Remaining - The quantity of goods belonging to this delivery that remains to be shipped.

First Shipment – Date and time of the first shipment belonging to this delivery.

Latest Shipment – Date and time of the most recent shipment belonging to this delivery.

Receptions – The number of goods receptions belonging to this delivery made by you, the customer, until now.

Received - The quantity of goods belonging to this delivery that you have received until now. Received means that the receptions have been registered in your PipeChain as receptions belonging to this inbound delivery.

Remaining - The quantity that remains to be received.

The Delivery tab contains historical information about the inbound delivery. This includes the original calculated, suggested, confirmed and if it has been reconfirmed (Confirmed2).

Calculated - The value that was calculated by PipeChain for this delivery.

Suggested - The value that was suggested by PipeChain for this delivery.

Confirmed - The first value that was confirmed by the supplier for this delivery.

Confirmed2 - The most recent value that was reconfirmed by the supplier for this delivery.

Quantity – The total quantity of the delivery. The square next to the Quantity field is yellow if the quantity is different from the next row.

Shipment Time – The shipment time of the delivery.

Receipt Time – The receipt time of the delivery.

The Order tab displays information from the delivery note.

Delivery Id - Identifies this particular delivery. The Delivery Id is the same in your PipeChain and your supplier's.

Order Id / Line - The Id of the Replenishment Order and order line in PipeChain.

Delivery Note - The Id of the Delivery Note

Invoice No - The Id of the Invoice No. Deliveries should be split according to invoice number.

Container No - The Id of the container number in the order system.

Sales Order Id - The Id of the Sales Order in the supplier's order system.

Suborder Id / Line - The Id of the Sales Sub Order and order line in the order system.

Purchase Order Id / Line - The Id of the Purchase Order and order line in PipeChain.

Outbound Delivery Id - The id of the linked outbound delivery (when using Production Ordering - Make To Order (MTO)).

Alternative Delivery Address – This field can contain an alternative delivery address if the standard address is not used for this delivery.

Note: Sales Order Id and Purchase Order Id fields are open for editing for site administrator and the supplier is of type purchase and production.

The Unmatched Receptions tab is used only if blanket orders are used. If a reception of goods has been made, and could not be matched with any Blanket Order The blanket order is a reference used to identify the customer's purchase order.The blanket order reference can be used to make goods receipts. The blanket orderreference is normally created in the customer's order system and sent to PipeChain,or entered manually. ID, but the supplier and Product ID match this particular inbound delivery, the reception is shown as a row in this tab. You can then decide if the reception in fact belongs to this inbound delivery.

If it does, you can match the reception and the delivery by clicking on the Register Reception button. The delivery then becomes a finished inbound delivery. The other finished inbound deliveries needs to be manually confirmed with the Confirm command (the button) in the Finished Inbound Delivery Overview or Detail screen.

If your company has registered one or more receptions of goods that belonged to this inbound delivery, but the total quantity of the inbound delivery has not been received yet, these receptions are listed in the Reception Registrations tab.

- Sending of suggestions -

Auto Send Lower Limit - The minimum required quantity as defined in the delivery agreement that allows PipeChain to automatically send the suggestion to the Order system, provided that the Send Strategy is Automatic.

Auto Send Upper Limit - The maximum allowed quantity as defined in the delivery agreement that allows PipeChain to automatically send the suggestion to the Order system, provided that the Send Strategy is Automatic.

- Adjust Balance -

Adjust Own Balance – If this checkbox is checked, the own inventory balance of this product will be affected when the delivery is received. Otherwise, receiving the delivery will not change the own inventory balance in PipeChain.

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Product is Defined in PipeChain Supply – the box is checked if the product is defined in PipeChain Supply. This flag determines whether or not a product on a Sales Order or Purchase Order has to be defined in PipeChain Supply.

Start... - If pressing this button  changes the status from Confirmed to Started.

- Cancel Activities -

If the user has site administrator privilege then it should be possible to change Delivery Status in Inbound Delivery Detail from status Shipped to Confirmed and from Arrived to Shipped or Confirmed from Reception to Arrival. The Cancel Reception button will back a delivery to status Arrival. The Cancel Arrival button will back a delivery from status Arrived to Shipped or confirmed. The Cancel Shipping button will back a delivery from status shipped to confirmed. The shipped quantity be set to zero if the status is backed to Confirmed. Finished Order - This button is used to move the order lines to finished. Finish an order meaning moving the order without any change to finished screens. For a normal user it only possible to finish an order if all order lines has delivery status Received or Cancelled. If Invoice is expected then must also all rows have at least invoice status Invoiced. For a user with Site Administrator privilege then is possible to finish all order regardless of delivery status and invoice status. If the order does not fulfill normal requirements for finishing then will a message be written in Message Log.

The Notes tab contains information about notes for this delivery.

The active notes for a delivery can be viewed in Inbound Delivery Suggestion Overview screens and the grids showing deliveries  (by right-clicking and choosing "Show Notes") and in Inbound Delivery Suggestion Detail (by clicking the "Notes" button). This action will open a Notes window for the delivery suggestion.

A Note added by a user can only be edited and deleted by the user and by a system administrator.

There can be more than one Note on a delivery suggestion.

Note Type - The importance of the note. It can be Information (no color), Important (yellow) and Critical (red).

Valid From - The date when the note becomes active, i.e. it is shown in other screens and colors the Notes Tab square.

Expires - checkbox that the Note will expire at some point in time

Valid To - The date when the note will expire and be automatically deleted from the system

Text - The information of the Note.

Created By - User Id of the user who created this Note.

Shows if using a text on the deliveries. Can be created, using GeneralInformation or Description. Used for information in the transaction to/from supplier.

Modify the receipt time, then click OK. PipeChain will now recalculate the shipping times, receipt times and quantities of all existing inbound delivery suggestions for this product and supplier, and delete those suggestions that are not needed.

Shipped Quantity – The total quantity that was shipped according to what the supplier stated when registering the shipment. You might want to change this quantity if part of the delivery has been received without correct registration in PipeChain. If the delivery is partially received, the shipped quantity  must be the shipped quantity of the lot about to be received.

Received Quantity – The default value in this field is the same as the Shipped Quantity. If the quantity you received is different, change it manually.

Received at – The default value is the time when you clicked the Register Reception button. You may change this to the correct time.

Last part of this PipeChain delivery – Check this box if the shipment that is being received is the last (or the only) one belonging to the delivery, i.e. if the reception that you are now registering means that the total quantity of the delivery has been received.

Check the contents, change the data if necessary, and click OK to register the reception.